All AUSD student emails are archived in Google Vault, and as of 4/25/23, there is no retention policy set.

What is Google Vault:

Google Vault is a cloud-based archiving and e-discovery solution developed by Google.

It is designed to help organizations manage, retain, search, and export data stored in G Suite applications, such as Gmail, Google Drive, Google Meet, and Google Chat.

What is the process for accessing the vault?

A work order must be sent to Techsupport@ausd.us requesting access to historical student communications.

The request must include the following:

• Student ID
• Student(s) Name
• Timeframe
• Search parameters
• CC. Site Principal, Assistant Sup of Student Support Services

Authorization and approval process:

All student communication search requests require approval from the Assistant Superintendent of Student Support Services or Designee

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Note for TIS

Matter Labeling:

Each matter should be labeled with the work order number #TIS000XXXXX