All AUSD student emails are archived in Google Vault, and as of 4/25/23, there is no retention policy set.
What is Google Vault:
Google Vault is a cloud-based archiving and e-discovery solution developed by Google.
It is designed to help organizations manage, retain, search, and export data stored in G Suite applications, such as Gmail, Google Drive, Google Meet, and Google Chat.
What is the process for accessing the vault?
A work order must be sent to Techsupport@ausd.us requesting access to historical student communications.
The request must include the following:
- Student ID
- Student(s) Name
- Search parameters
- CC. Site Principal, Assistant Sup of Student Support Services
Authorization and approval process:
All student communication search requests require approval from the Assistant Superintendent of Student Support Services or Designee
Note for TIS
Each matter should be labeled with the work order number #TIS000XXXXX