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Home > Google Apps > SOP: Staff Email Search Requirements
SOP: Staff Email Search Requirements
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All AUSD staff emails are archived in Google Vault, and as of 4/25/23, there is no retention policy set.


What is Google Vault:

Google Vault is a cloud-based archiving and e-discovery solution developed by Google.

It is designed to help organizations manage, retain, search, and export data stored in G Suite applications, such as Gmail, Google Drive, Google Meet, and Google Chat.


What is the process for accessing the vault?

A work order must be sent to requesting access to historical staff communications.


The request must include the following:

  • Employee ID
  • Employee Email address
  • Timeframe
  • Search parameters
  • CC. Assistant Sup or HR, Site Administrator, Superintendent


Authorization and approval process:

All staff communication search requests require approval from the Superintendent or Designee


Note for TIS

Matter Labeling:

Each matter should be labeled with the work order number #TIS000XXXXX

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